Agenda and notes for upcoming membership meeting: October 17th

Date: Monday, October 17th / Time: 7 PM

Location: 7966 Cabrini Dr SE (The Keene home). Feel free to park in the circle driveway or in the HOA-owned field adjacent to this lot. Coffee, tea, and water provided.

Notes:

• The officers and meeting chairperson will strive to follow Robert’s Rules of Order Newly Revised (RONR) as required by our by-laws. While we certainly aim to keep our meetings congenial and neighborly, we recognize that following these guidelines is respectful of the purpose of efficient, productive, fairly conducted organizational meetings. Here is a helpful website about RONR as it applies to HOAs. Keep in mind that we have specific rules to follow in our by-laws that may contradict RONR in some cases. It’s complicated and we welcome your patience as we navigate all the procedures with diligence.
• A quorum in our current by-laws is 10 members, which is representation from 10 homes. If we do not reach a quorum at this meeting, we adjourn until the following scheduled quarterly meeting in January 2023. By-laws can only be voted upon in general meetings.
• A quorum in the proposed restated and amended by-laws is 12 members. If the proposed by-laws are adopted and we do not reach the new quorum at this meeting, we adjourn and can reschedule for anytime within 3-30 days.
• Several members voiced concerns over the length of the previous meeting. A member can move to limit the debate on any motion to a set period of time or limit the number of times each member can speak. As this action suspends the right to deliberative assembly, this motion requires a 2/3 vote of the members present. Following RONR, each speaker can have the floor twice for no more than 10 uninterrupted minutes each (unless extended through a similar vote), and speakers should alternate viewpoints if possible. Read more here.

Agenda:

I. Approval of the minutes (from last meeting, written according to RONR 48:1-8)

II. President’s Report

III. Treasurer’s Report

IV. Unfinished Business

A. Motion to ratify Josh Thomsen as secretary as we did not have a quorum at the April 18th meeting when he volunteered to serve.

V. New business

A. Motion to elect a chairperson pro tem for the duration of this meeting.*

B. Motion to adopt the second restated and amended second by-laws.

C. If passes, nomination of board of directors (3) as required by amended by-laws.

D. If fails, nomination of 2 members for the finance committee as required by current by-laws; nomination of 4 officers for 2023 as required by the current by-laws.

E. Either way, motion to continue with a board-appointed architectural control committee (which requires 3-7 members) OR motion to have the officers serve as the committee, both of which are allowed in CCRs div1/div2 Article V, Section 2.

No other new business has been submitted to the officers at this time.

*This is important because if the motion to adopt the restated and amended second by-laws passes, there will be no board of directors until they are elected in the following motion, so there will be no chairperson to lead the meeting! We must elect one for the duration of this meeting as the first item of business.

V. Open forum for community announcements

VI. Door prize drawing

VII. Adjourn